Acceptable Use Policy (AUP) for Volunteers and Visitors
When using the school’s IT systems or accessing the internet on school premises – or on a work device outside school (where applicable) – you must adhere to the following expectations
Prohibited Actions
You must not:
• Connect personal devices to the school’s Wi-Fi network without prior approval.
• Access or attempt to access inappropriate material, whether by creating, sharing, linking to or sending such material.
• Use the school’s IT systems in any way that could damage the school’s reputation.
• Access social media platforms or online chat rooms using school systems.
• Use offensive, discriminatory or otherwise inappropriate language in any online communication, including emails and messaging platforms.
• Install unauthorised software or connect unauthorised hardware or devices to the school’s network.
• Share school passwords with anyone or log in using another person’s credentials.
• Take photographs of pupils.
• Share confidential information about the school, its pupils, staff or community members.
• Access, modify or distribute data that you are not permitted to handle.
Responsible Use
• Only use the school’s IT systems and internet access for educational reasons or to carry out your professional role.
• Ensure responsible use of the school’s Wi-Fi. Any device connected to the network must comply with the same standards set out in this policy.
• Understand that the school monitors usage of its IT systems, including platforms like Microsoft Office 365 and MS Teams.
• Keep work devices secure and password-protected when off site. All data must be stored securely and handled according to the school’s Data Protection Policy and GDPR.
• If a pupil shares that they have seen distressing or harmful material – or if you come across such content yourself – you must inform the Lead Designated Child Safeguarding Officer and the IT Manager without delay.
• Ensure your own use of IT systems is appropriate and help pupils in your care to use them responsibly too.